Projects. Timesheets. Invoices. One Connected Workflow.
Give internal teams and isolated vendor workspaces shared visibility without losing control. Manage task ownership, timesheet approvals, leave, and invoice workflows with granular roles.
Isolated Workspaces. Connected Work.
- Projects & task assignments
- Timesheets & approvals
- Leave visibility for your team
- Custom roles & permissions
- Vendor sub-accounts
- Permission-aware AI approvals
Take your HourOps data further.
Export selected organization data as structured CSV files, then use an LLM tool you trust to study projects, tasks, timesheets, leave and operations. HourOps prepares the export for you and never sends it to an LLM.
Create statuses that match how your team works.
Build separate status paths for projects and tasks. Choose the names, set where new work begins, position each status, and connect the steps your organization follows.
Explore custom workflowsExample workflow
Your statusesAn example only. Choose the names, starting status, layout, and connections.
Granular Role-Based Access & AI Guardrails
Say goodbye to old, static roles-like Admin, Manager & Employee. It's time to inherit custom roles built entirely around your organization's unique structure, paired with an AI assistant that respects strict security boundaries.
Custom Role: External Auditor
Designed for independent audits and seamless ISO checks - Inherits 10 granular permissions
Custom Role: PMO Lead
Built for department management and workflow control - Inherits 15 granular permissions
System Role: AI Assistant
3-layer architecture: Security JWT verification, Intent Routing, and strictly guarded execution handlers.
Operational Scopes (9 Permitted)
Strictly Prohibited Actions
For maximum organizational security, the AI Assistant is strictly prevented from executing critical administrative actions. It cannot create or edit users, manage organization details, alter subscription plans, modify roles, or tamper with core company policies.
Powerful Project & Client Management
Bring clients, projects, and task assignments into one organized workspace. Keep every task connected to the right project and person, track delivery clearly, and understand how your team's capacity is being used.
Client Portfolios
Organize all your work by client and project. Keep track of billable hours easily and export detailed reports for seamless invoicing.
Task Assignments
Granular work allocations ensure everyone knows exactly what to work on. Break projects down into actionable tasks.
Resource Allocation
See exactly who is assigned to what across your entire organization. Prevent burnout and optimize your team's capacity.
Smart Actions. Zero Compromise.
Powered by an optimized enterprise AI engine, our conversational Request Builder instantly matches intents to your permissions. Experience lightning-fast approvals with built-in fuzzy matching and strict reporting hierarchy checks.
"Approve John's leave"
- Fuzzy Matching: Intelligently finds "John" across your organization.
- Conversational Prompt: Asks for clarification if multiple Johns exist.
- Hierarchy Validation: Strictly verifies that John reports to you.
"Show my team's pending leaves this month"
- Context Awareness: Automatically resolves timeframe ("this month").
- Scope Matching: Ensures you have `view_team_leaves` permission.
- Cost Efficient: Enforces a strict 250-character limit for blazing fast responses.
"Approve all timesheets"
- Safety Cautions: Warns you before bulk approving team timesheets.
- Subordinate Check: Validates approvals only for your direct subordinates.
"List all public holidays"
- Instant Intent Matching: Avoids direct DB calls via safe intent routing.
- Prompt Injection Proof: Any requests deviating from JWT scopes are instantly rejected.
Spectacularly Different
Enterprise Features
Without Compromise
Frictionless Time Tracking
Effortlessly log hours against specific projects and tasks, then carry approved work into billing review with a traceable source of truth.
Intelligent Leave Management
Seamless tracking of PTO and sick leave with automated balances and team calendars.
Project & Client Management
Organize work by client, share project context with vendors, assign tasks granularly, and monitor resource allocation.
Enterprise-Grade Security
Tenant-level isolation guarantees that your data is siloed, safe, and impossible to jailbreak.
Custom Holiday Management
Create and edit custom holidays tailored to your operational calendar.
AI-Powered Workflows
Smart AI assistant automates approvals of timesheets and leaves, with strict security guardrails.
Vendor Sub-Accounts
Coordinate vendors in isolated sub-accounts, apply policies from the parent workspace, and keep each company's tasks and timesheets private.
Built for the full workflow
From approved work to confident decisions
HourOps connects the operational evidence between your organization and its vendors without weakening the tenant boundary.
Approved work to invoice-ready
Authorized team members can raise internal invoices, while sub-account administrators can invoice their parent organization. In both cases, approved timesheets remain the source of truth.
Share projects, not private data
Give internal teams and vendors a shared project context while each organization keeps its own tasks, people, assignments, and timesheets isolated.
Standardize vendor workspaces
Apply designations, holidays, leave types, and safe roles to selected sub-accounts, then let each vendor adapt its independent copy.
Reports people can understand
Review utilization, over-consumed work, missing allocations, timesheet gaps, and leave totals with PDF and Excel exports.