Internal invoicing
On the Essential plan, an administrator chooses who can prepare invoices by giving selected users Submit Invoice access. Those users create requests from approved work inside the same organization.
Work & Billing
Turn approved timesheets into invoice-ready requests.
Authorized team members can prepare internal invoices, while vendor sub-accounts can send invoices to their parent organization. Both begin with approved timesheets, so the hours behind every request remain clear and trustworthy.
Vendor invoicing
On the Turbo plan, a sub-account administrator prepares an invoice from approved vendor work and sends it directly to the parent organization for review.
A complete billing trail
See approved work become a printable invoice
Follow one example from employee time entry to approval, invoice preparation, final review, and PDF export.
01Time submitted
02Hours approved
03Invoice prepared
04Request approved
05PDF ready
Source record
September timesheet
Maya Chen
Northstar Studio · Website Relaunch
Approved taskDateHours
Interface implementationSep 186.0h
QA and client handoffSep 192.0h
Approved by Daniel, Project Admin8.0h
Only approved entries become eligible for billing.
Version 1
Prepared by billing admin
Invoice request INV-1048
- Bill from
- Northstar Studio
- Bill to
- Acme Operations
- Billing period
- September 2026
- Currency
- USD
Invoice detailAmount
Website Relaunch
8 approved hours × $75.00
Partnership discount− $30.00
Invoice total
Approved work minus discount
Reviewer decision
Invoice request approved
Olivia Grant · Parent Account Admin
Submitted
Sep 30 · 10:12
Reviewed
Sep 30 · 10:46
Final total
$570.00 USD
The approval history stays attached to the invoice request and its source timesheets.
Final output
Invoice PDF ready
Export the approved record for finance review, accounting handoff, or printing.
INV-1048.pdf
Approved · Version 1 · Audit trail included
Traceable by design. Hours, rates, discounts, reviewers, and the final document remain connected.
One source of truthBuilt for speed and accuracy
Invoice-ready in about a minute
Approved work is already available inside HourOps, so an authorized user can prepare a request in a few clicks instead of copying the month into another spreadsheet.
Start with approved hours
Choose the billing month and HourOps gathers eligible approved timesheet entries, groups them by project, and selects them by default. Exclude any project or task that should be billed separately.
Bill by project or task
Apply one hourly rate across a project or expand it and set separate task rates. Each line shows the approved hours, rate, and calculated amount before submission.
Add complete commercial details
Select the currency, then add an optional discount, additional charge, and supporting descriptions. Tax can be entered as a percentage or fixed amount, with an optional tax name, registration number, tax note, and invoice notes.
Billing integrity
One source of truth behind every invoice
The approved timesheet is the source of truth, not a manually entered total. HourOps keeps the invoice connected to the projects, tasks, and hours behind it while protecting each organization's private workspace.
- Approved timesheets remain the source of truth.
- The same timesheet entry cannot be included in two open invoice requests.
- Project, task, hours, rates, and invoice details stay together for review.
- Corrections remain part of the same clear history.
- PDF export supports finance review, record keeping, and accounting handoff.
Invoice review without losing the work behind it
Use project or task rates, add the required invoice details, avoid duplicate billing, and keep approvals and corrections in one clear history.